Who it’s for
Growing companies that manage staff records, timesheets and client invoicing.
People, time, leave & invoicing
HR Portal
CWARE HR Portal connects employee records, timesheets, leave and invoicing. It supports manager approvals and payroll data exports, with access controlled through Employee, Manager, HR and Admin roles.
What it fixes
The same staff and time details typed again and again into leave records, payroll and invoices.
Works with
CSV exports for your payroll system and branded PDF invoices. A direct link to a payroll system is a separate piece of work.
Good fit for
Professional services firms, software teams and any business that tracks time against projects.
CAPABILITIES
What the portal does.
One file per employee
Keep employment details, banking, addresses, emergency contacts and documents together. Staff can maintain permitted details, while HR receives change notifications with bank numbers masked.
Time captured against real work
Capture time by client, project and task, then submit it weekly for manager approval. Employees can only book time against projects assigned to them.
Connected leave and timesheets
Manage live balances and accrual policies by leave type. Working-day calculations account for weekends and South African public holidays. Approved leave posts into the timesheet.
Invoicing without repeated capture
Create invoices with line items, discounts, dual tax rates and sequential numbering. Export branded PDFs, clone invoices and use time reports by client, project or employee, with CSV exports for payroll.
IN PRACTICE
We run CWARE on it.
We use it for our own timesheets, leave, payroll data and client invoicing. And because we build it, we can add rules, reports and modules to fit the way you work.
See how we use it ourselves ↗HOW IT WORKS
How a month runs.
- 01
Assign the work
Set up employees and their project assignments.
- 02
Capture and submit
Record daily time, with approved leave included.
- 03
Review and report
Managers approve time; reports show the underlying entries.
- 04
Prepare month-end
Export payroll data and produce client invoices.
PRICING
What HR Portal costs.
Priced on headcount, how you work, where it’s hosted and any custom rules or reports. Ask us for a quote.
Get a quote ↗COMMON QUESTIONS
Questions about HR Portal.
Is HR Portal a payroll calculation engine?
Not as standard. HR Portal manages employee and payroll data, approved time and invoicing, and exports CSV files for payroll. Tell us which payroll system you use and we’ll work out the hand-off.
Does approved leave appear in timesheets?
Yes. Approved leave posts into the timesheet. Leave calculations account for weekends and South African public holidays.
Can the portal run on our own servers?
Yes. We can host and maintain it for you, or it can run on your own servers.
WORK WITH CWARE
Make month-end easier to manage.
Get an HR Portal demo ↗Book a 20-minute demo. Bring one month of timesheets, and we’ll show you how they turn into reports and invoices.